SALON GENERAL INFORMATION

The Richmond 2009 Salon will be on display at the Omni Hotel.

Click on the tabs below to view detailed instructions for entering artwork in the 2009 Salon in Richmond.

The Salon Opening Reception will be held at the Richmond Omni Hotel, from 6:00 p.m. to 9:00 p.m. on Wednesday, July 29. This is a unique opportunity to view the newest in medical art and to mingle with members.

Salon Hours:
  Richmond Omni Hotel:
  Thursday, July 30 & Friday, July 31, 8:00 a.m. to 7:00 p.m.
  Saturday, August 1, 8:00 a.m. - 2:00 p.m.

Salon Dismantling:   Omni Richmond: Saturday, August 1, 2:00-5:30 p.m

ENTERING ARTWORK IN THE SALON

 

Eligibility Requirements

The Salon is open to all Professional and Student members of the AMI. Members are limited to two entries per person. Salon Judges may enter artwork in any category with the exception of the categories that they are judging.

Artwork must be an original creation of the AMI member submitting the entry form. Artwork created by multiple illustrators (such as books) should have each AMI Member artist credited on the Salon Entry Form. Contributors who are not AMI Member artists may be credited but may not be considered the primary entrant and are not eligible for award. In the categories of Animation and Interactive, which are often collaborative efforts, AMI members who have acted in a Producer capacity may enter on behalf of their production company, or they may enter as a single illustrator, whichever is more appropriate.

Deadlines

The deadline for Salon registration is Friday, June 12, 2009.

All Animation and Interactive Media entries must arrive by Friday, June 19, 2009 at the following address:

Jennifer Darcy
D'Arcy Studios, LLC
c/o Association of Medical Illustrators
2512 Kilpeck Drive
Richmond, VA 23294
Ph. 804.787.0355
email: jdarcy@darcystudios.com

All Flat Art, 3-Dimensional Models, Textbooks and Fine Art entries, complete with labels, are to be shipped to Seif & Associates and must arrive no later than July 24th at the address below:

Seif & Associates, Inc.
c/o Association of Medical Illustrators
4424 Springfield Rd., Suite 103
Glen Allen VA 23060
Ph. 800-747-9782

No Saturday deliveries will be accepted.

Note: There will not be sufficient time to contact people about missing or incorrect information on their forms, or for replacement prints should art arrive damaged. Because of the short window of time for sending in entries to the Richmond Omni and for hanging the Salon, all deadlines, rules and regulations will be strictly enforced.

Online Registration

Meeting participants can use the easy, one-stop online registration for the meeting, Salon and workshops. Once you're ready to register, Click here for online registration, or go to the meeting registration page at www.mtnreg.com/AMI

When registering on-line, individuals will first provide meeting registration information then will be prompted to register for the salon. If you are not attending the meeting but wish to register for the salon, select "Salon Entry only - no conference registration" for either professionals or students.

Note: If you are unable to complete your Salon entry information at the time of registration, you will need to download a Salon entry form PDF and submit it by fax or mail. Click here to download a Salon entry form PDF.


Registration by Fax or Mail

If you prefer to register by fax or mail, you must complete and submit a Salon Entry Form.
Click here to download a PDF version of the Salon Entry Form.


For registration by mail, your form - complete with payment of the appropriate fees - must be postmarked by Friday, June 12, 2009. Faxed registration must be received by Friday, June 12, 2009.

The Association of Medical Illustrators
c/o Mountain Destinations
243 Pegasus Drive, Suite 2
Bozeman, MT 59718
ATTN: AMI 2009 Salon

Fax: 1-406-587-2451
NOTE: DO NOT SHIP ARTWORK TO THIS ADDRESS

Fees

Professional Members: $50 U.S. per entry
Student Members: $45 U.S. per entry

Payment can be made by Visa or Master Card. Makes checks or money orders payable in US dollars to the Association of Medical Illustrators. The appropriate fees must accompany your entry form in order for it to be accepted.

Registration fees plus completed Salon Entry Forms must be submitted (for online or faxed registration) or postmarked (for registration by mail) by Friday, June 12, 2009.

Confirmation

Online registrants for the Salon will receive immediate online confirmation. Registrants using fax or mail will receive a Salon entry confirmation in the mail.


SALON CATEGORIES

 

Professional Categories

A. Instructional Color - artwork, didactic in nature, illustrating surgical, anatomic or pathologic structures and/or functions.
B. Instructional Continuous Tone - continuous tone artwork as above.
C. Instructional Line - black and white line artwork as above.
D. Editorial - medical illustrations that sum up the content of a publication or article by calling attention to the subject matter of same. All journal cover artwork should be entered into this category, regardless of content.
E. Advertising - medical illustrations intended to aid directly or indirectly in the sale of a commodity.
F. Marketing/Promotional - medical illustrations, didactic or otherwise, created to attract attention to or show support for a product, business or service.
G. Medical-Legal - illustrations produced to provide or accompany medical documentation in legal proceedings. Medical-Legal entries, given their overall dimensions, are digitally projected for judging purposes. A digitally formatted copy must be included with your entry. Please see the Categories Requiring Special Preparation section below.
H. Animation - sequential illustrated images produced to create the illusion of movement. Animation entries will require a special submission process. Animation entries should be submitted on DVD. Please see the Categories Requiring Special Preparation section below.
  • H-1 Advertising, Marketing, Promotional
  • H-2 Instructional
  • H-3 Medical Legal
  • H-4 Simulation, Visualization
  • H-5 Broadcast, Film
I. Interactive Media - (Please see the Categories Requiring Special Preparation section below) web site or stand alone (e.g. CD-ROM, kiosk) interactive media entries. Web sites must be submitted on CD-ROM. Please see the Categories Requiring Special Preparation section below.
  • I-1 Instructional
  • I-2 Catalog, E-Commerce
  • I-3 Health Promotion, General Interest
  • I-4 Haptic, Virtual Reality
  • I-5 Entertainment, Recreational
J. Three-Dimensional Models - simulators, prostheses or other 3-D forms of a medical nature. Maximum acceptable size is 4 ft. x 4 ft. x 4 ft.
K. Fine Art - original art of non-medical, non-didactic subjects in any medium. Sculpture is restricted in size to 4 ft. x 4 ft. x 4 ft. 2-D works should not exceed 30" x 40" (including frame).
L. Illustrated Medical Book - illustrated books of a scientific or medical nature. Place appropriate code number on entry form:
  • L-1 Atlas
  • L-2 Reference, Clinical text
  • L-3 Nursing, Allied Health Professional text
  • L-4 College, High School, Elementary Science text
  • L-5 Children's text

Student Categories

Student entries must be curriculum-related, i.e., work completed in fulfillment of academic assignments/requirements and evaluated by faculty. To eliminate confusion regarding Salon artwork by recent graduates, the following policy has been established. Students are eligible to enter curriculum-related artwork in the Salon in a year that is the same as their year of academic graduation or students must be currently enrolled in a medical illustration program. Students cannot enter artwork in a professional category in the same year that they enter in a student category.

M. Instructional Tone
N. Instructional Line
O. Instructional Color
P. Editorial
Q. Advertising
R. Projection Media
S. Interactive - Please see the Categories Requiring Special Preparation section below.
T. Animation - Please see the Categories Requiring Special Preparation section below.


ARTWORK PREPARATION

 

General Guidelines

•  All artwork for the Salon MUST BE submitted as a digital print, except for the Fine Art category.

•  All artwork MUST BE SMALLER THAN 20" x 24", including mat, because of the limited mount board size for the Salon. Illustrations too large, too cumbersome or too heavy to be safely hung will be excluded from the Salon.

•  Framed artwork will not be accepted in any category with the exception of Fine Art. The AMI will not assume responsibility for any damage to framed fine art entries.

•  Multiple views may be mounted or matted together as a single entry.

•  Each entry must be matted or mounted with FIRM BACKING (for example foam core) with the front mat firmly adhered to the backing on ALL four sides of the image. An acetate covering between the mat and the artwork is required for protection. DO NOT USE SHRINK WRAP. Any artwork damaged in transit will be excluded from the Salon.

•  For entries to be displayed on exhibit panels, please attach six 3-inch Velcro hooks - three on the top and three on the bottom edges of the backside of the piece as shown below. Please use only the rough (hooked) side of the Velcro, not the fuzzy side.

Supporting Items

In order to be considered complete, each entry must be accompanied by

  • Salon display labels - this is what will be placed next to your piece(s) for people to read
  • Artwork identification label, firmly adhered to back side of art
  • CD with appropriate electronic files for types of submissions
  • Signed Salon Permission Form for each entry

Note: Salon registrants will not receive an artwork preparation kit with their registration confirmation. All required supporting documentation must be downloaded from this web site.

Click on the tabs below for further instructions for supporting items and to download the necessary documentation.


PREPARATION OF SUPPORTING ITEMS: LABELS, ELECTRONIC FILES & PERMISSION FORMS


Salon Display Labels

Display labels will be produced by Salon entrants using the Salon Display Label PDF FIles for traditional or new media shown below. Entrants should download the appropriate template and print the labels onto HEAVY PAPER (card stock). Trim label to heavy black line and permanently mount on sturdy board with two strips of Velcro (hooks), at top and bottom on back side. This will be the actual label that is displayed with your artwork.

Click here to download a PDF version of the Salon Display Label for traditional media.

Click here to download a PDF version of the Salon Display Label template for new media.

Salon Display Label Glossary of Terms:

•  Intended Purpose: A concise statement of the communication problems that the visual image solves. What is the message or story being told?

Note to Student Entrants: Students must also fill out an Intended Purpose statement for work to be judged. The Salon Judging Committee realizes that student works are intended to solve both technique and content problems. For example, if the assignment was to use wet highlights or wash techniques, then this information is appropriate and should be included in the Intended Purpose section of the Display Label.

•  Medium/Software: Art media or instruments used in rendering the image (for example, watercolor, gouache, acrylic, airbrush, ink, flexible or technical pen on paper, illustration board, film, etc.) If the image was rendered on the computer, the software used should be specified (Photoshop 4.0, Illustrator 7.0, etc.). If the artwork combines both traditional and computer media, then both should be described (for example, Graphite on Bristol/Photoshop).

•  Final Presentation Format: The form in which the artwork is to be presented to or utilized by its audience (for example, 35mm slide, videotape-still or animated sequence, courtroom graphic, print ad, journal cover, etc.).

•  Primary Audience: Those to whom the content of the visual image is intended to be communicated (for example, medical students, surgical residents, research scientists, patients, computer graphic, etc.).

•  Employer/Production Company: The name of the institution or firm by which you are employed (NOT the client for whom the work was prepared) or in the case of self-employment, your own company name.

Your completed Display Label should be enclosed in an envelope (with JPEG and Permission Form) and taped to the back of your artwork with low-tack drafting tape (see Placement Diagram below), so that it can be easily removed by the Salon Committee.

Artwork Identification Label

An Artwork Identification Label (sample at right) must be completed and affixed to the back of your entry to identify it throughout the Salon judging and hanging process.

Click here to download a PDF version of the Salon Identification Label template.

This label may be completed by hand (please print legibly). Once you've completed the label, it should be trimmed and securely adhered to the back of your artwork (see Placement Diagram below).

 

 

 

Digital Files of Artwork

Entries MUST be accompanied by the appropriate digital files of the artwork. The files will be used for the various reasons listed below as well as for archival purposes. It is understood that the artwork is the sole possession of the artist. No reproduction or use of the files provided will be made without prior written approval of the artist. These files should be written to CD/DVD (storage media WILL NOT be returned to you). Please print the name of the person submitting artwork on the front of the CD/DVD. Be sure to include your disk in an envelope with the Salon Display Label and permission form and tape the envelope to the back of the artwork with low-tack drafting tape (see Placement Diagram above). The digital files must meet the following requirements:

•  File for Powerpoint Awards Presentation: The image should be written to CD (storage media WILL NOT be returned to you)

•  Size: (Maximum dimensions) 7.5 in. high x 10 in. wide

•  Resolution: 150 dpi, RGB

•  File name: first 8 characters of last name_first and middle initial_year and category_entry number if more than one piece entered in same category.jpg

E.g. - John A. Brownstone, 2 entries in instructional tone category (B) in the year 2009 would look like this:

brownsto_ja_09B_1.jpg

brownsto_ja_09B_2.jpg

 

•  File for Website Gallery:

•  Size: 439 pixels high x 481 pixels wide

•  Resolution: 150 dpi, RGB

•  File name: brownsto_ja_09B_1_web.jpg

 

•  File for Website Gallery THUMBNAIL:

•  Size: 47 pixels high x 67 pixels wide

•  Resolution: 72 dpi, RGB

•  File name: brownsto_ja_09B_1_thumb.jpg

 

•  File for Trailer (Optional - for animation entries only):

•  Length: 15 seconds (maximum), at least 24 fps

•  Format: QuickTime (if possible with h264 codec)

•  File name: brownsto_ja_09B_1_trailer.mov

 

Salon Permission Form

This one-page form must be completed and placed in the envelope with your Display Label and disk (see Placement Diagram above).

Click here to download a PDF version of the Salon Permission Form.


CATEGORIES REQUIRING SPECIAL PREPARATION

 

  • Medical-Legal entries should be submitted as matted prints, no larger than 20" X 24" (including the matte) for exhibition.

  • Animation For 2009, the animations will be compiled and placed on a new visual display device known as an iWall. Therefore certain changes to the submission process have been made. Please read the following instructions carefully. Questions may be directed to John Dorn at 515.268.7232, or john.dorn@imedstudios.com. Entries must be submitted as QuickTime movies (if possible with h264 codec) MPEG-1, or MPEG-4 movies on a DVD. They will be compiled and placed on a master DVD that will be used to install all the animation entries on the salon computers. Note: The animations should not be included in a regular playable DVD in MPEG-2 format.

    Artists are required to limit their entries to a short, representative segment of no longer than 3 minutes, since judges will have only 3 to 5 minutes to view each submission.

    Along with your animation file and other required digital files, the following items should be included in your entry:

    1. The Artwork I.D. Label should be affixed to the DVD case and the DVD should be labeled with your name and entry title.

    2. Salon Display Label with a representative still in the space provided. An electronic file (preferably PDF) of the completed Salon Display Label must also be included on the DVD/CD for use on the iWall. This will possibly be printed on the iWall and used instead of the paper Display Label but please send both as the iWall is something very new this year.

    3. Optional 15 second (maximum) trailer of your entry to be used at the Awards Banquet, on the AMI web site and possibly in the JBC. Please include your trailer on the CD with your other digital files and use the naming convention listed above so there is no confusion with your actual entry. Additionally, please send it in a format that will play on a Mac and a PC (MPEG1). Whether you send a trailer or not, you must send JPEG files of a still frame from your animation entry for the Powerpoint presentation at the Awards Banquet and for the AMI web site.

  • Interactive Media

    Web site entries: Web sites should be submitted on CD ROM as there will be no internet access in this year's Salon. Include with the site all associated files and plug-ins necessary to run the site. INCLUDE INSTRUCTIONS so that it is clear which file launches the web site. Include either a click script or a site map that clearly explains the desired path of navigation through the site. Entries will be displayed on the most recent version of Firefox or Internet Explorer. Test all CDs before submitting them. CDs should be labeled with: Title of entry, name of developer and URL. A representative digitally formatted screen capture must be included and a print version should be affixed to the Salon Display Label in the space provided.

    Multimedia entries
    : Please submit entries on a CD ROM or DVD. Entrants are required to submit entries that are both MAC- and PC-compatible. INCLUDE INSTRUCTIONS so that it is clear which file launches the program. Make sure to include all associated files and plug-ins needed to run the program. Test all CDs and DVDs before submitting them. A representative digitally formatted screen capture must be included and a print version should be affixed to the Salon Display Label in the space provided. Attach the Artwork I.D. label to the CD/DVD case. The CD/DVD itself should be labeled with the entry's title and the developer's name.

  • Three Dimensional (J) entries are limited to 4' x 4' x 4'.

  • Books (L) - A JPEG of either the book cover or representative artwork must be included. The Artwork I.D. label and the envelope containing the Display Label, CD with the JPEG file and permission form should be taped to the inside front cover of the book with low-tack tape.

  • Fine Art (K) sculpture is limited to 4' x 4' x 4'. Two-dimensional works should not exceed 30" x 40".


  • PACKAGING & SHIPPING ARTWORK

    Packaging Artwork

    Prepare a sturdy shipping package for your artwork. For two-dimensional entries, we recommend sandwiching the artwork between layers of sturdy foam board or heavy corrugated cardboard. Artwork shipped with loose Styrofoam filler packed in large boxes is sometimes damaged in transit. This method of packing is NOT recommended. When multiple entries are submitted in one shipment, please enclose a packing list inside your parcel detailing the contents (number of entries, disks, etc.).

    Shipping Artwork - Animation and Digital Entries

    Your animation and digital entries -- including a Salon Display Label, Artwork Identification label and disk with JPEGS for each entry -- and permission form MUST ARRIVE at D'Arcy Studios no later than Friday, June 19, 2009.

    Entries received after this deadline will be excluded from the Salon and will be returned to the entrant C.O.D. (Cash on Delivery). Shipments should be slated for arrival between the hours of 9:00 am and 5:00 pm (Eastern Daylight time) Monday through Friday. DO NOT SHIP YOUR ARTWORK FOR SATURDAY ARRIVAL.

    Send all Animation and Interactive Media entries to:

    Jennifer Darcy
    D'Arcy Studios, LLC
    c/o Association of Medical Illustrators
    2512 Kilpeck Drive
    Richmond, VA 23294
    Ph. 804.787.0355
    email: jdarcy@darcystudios.com

    No Saturday deliveries will be accepted.

     

    Shipping Artwork - Flat Art, 3-Dimensional Models, Textbooks and Fine Art

    Each Flat Art, 3-Dimensional Models, Textbooks and Fine Art entry -- including a Salon Display Label, Artwork Identification label and disk with electronic files for each entry -- should be shipped to Seif & Associates must arrive no later than Friday, July 24, 2009 at the address below. No Saturday deliveries will be accepted.

    Note: Because of the short window of time for sending entries to University Place Conference Center and Hotel and for hanging the Salon, all deadlines, rules and regulations will be strictly enforced. There will not be sufficient time to contact people about missing or incorrect information on their forms, or for replacement prints should art arrive damaged.

    Entries received after this deadline will be excluded from the Salon and will be returned to the entrant C.O.D. (Cash on Delivery). Shipments should be slated for arrival between the hours of 9:00 am and 5:00 pm (Eastern Daylight time) Monday through Friday. DO NOT SHIP YOUR ARTWORK FOR SATURDAY ARRIVAL.

    Send all other entries (excluding Animation and Interactive Media) to:

    Seif & Associates, Inc.
    c/o Association of Medical Illustrators
    4424 Springfield Rd., Suite 103
    Glen Allen VA 23060
    Ph. 800-747-9782

    JUDGING AND AWARDS

    :: JUDGING ::

    In order to assist entrants in preparing their salon entries and to help with understanding the judging process, the judging forms are available as Word files. There are four types of judging forms, please click below to download them.

    Interactive Judging Form
    General Judging Form
    Book Judging Form
    Animation Judging Form


    :: AWARDS ::

    The award system for both Professional and Student Salon categories is two-tiered. The Salon jury will determine Awards of Excellence and Awards of Merit within each judged category. Awards of Excellence will be given to artwork that has met the highest standards of the profession, while Awards of Merit will be given to illustrations deserving special recognition of achievement.

    The tradition of eponymous awards (e.g. the Russell Drake Award in Medical Line) within certain categories continues. The Ralph Sweet Member's Choice Award and the Muriel McLatchie Miller Fine Art Award are the two awards determined by the popular vote of professional member attendees.

    Members of the AMI are encouraged to deposit their ballots for the Fine Art and Member's Choice in the appropriate box in the registration area no later than 2:00 pm Saturday August 1 2009. Awards for these two categories will be announced at the Awards Banquet that evening.

     

    ARTWORK PICKUP OR RETURN



    •  Artwork may be picked up up between 2 p.m. and 5:30 p.m. on Saturday, August 1, 2009. Absolutely no artwork may be removed from the Salon prior to Saturday. All entrants must make sure to sign out their artwork with the salon staff before removing the artwork from the salon.

    •  You are responsible for the manner of return of your artwork following the Salon. If you cannot attend the meeting, you should arrange with someone who is attending to retrieve your art. This person should be designated on the entry form or given a signed authorization note.

    •  If you cannot attend the meeting and are unable to make arrangements to have your artwork picked up, you must enclose a completed (pre-paid account), self-addressed Federal Express/UPS/or other freight carrier return shipping label with your entry and send your entry in packaging that can be easily reused for the return.

    •  Artwork not retrieved by the entrant or his/her designate and lacking a pre-paid, self-addressed return shipping label, will NOT be sent back to you.

     

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